Privacy Policy

Data controller and contact

Had an Idea – Consulting, Lda. is responsible for processing the data collected through these Challenge Cup forms. For privacy questions or to exercise your rights, contact sales@challengecuptournaments.com.

Registered office: Rua Padre Lourenço Ferreira da Silva, n.º 60, 4445-549 Ermesinde, Portugal. Portuguese tax/company number: 514198680.

Data and purpose

We use the data you submit to respond to your request and arrange participation in the tournament. These forms do not subscribe contacts to marketing communications.

The contact form collects your name, email, phone number, club, message and preferences about participation and contact. The registration form collects details of the representative and club and, for each team, the edition, age group, phone number, accommodation and numbers of participants and accompanying people, together with questions and any discount code. We also record the language, originating page and consent indication.

The contact form requires your name, email, phone number, edition and date/time; club and message are optional. Registration requires your name, email, club, role and each team’s details; questions and discount code are optional. The form is not sent without the required details or the selected contact authorisation.

Requests concerning minors must be submitted by a responsible adult. Do not include health data in the general form. If needed, these will be handled later, directly with the organisers.

Legal basis and choice

For this initial collection and the contact you request, we rely on the specific consent you give in the form. You can withdraw it at any time by writing to sales@challengecuptournaments.com, without affecting earlier processing; we will stop relying on that consent to continue contacting you. Simply browsing the website does not constitute consent.

Access, delivery and retention

At this stage, your request is handled only by the organising team in the Sales mailbox. Arsys Internet S.L.U. provides hosting and email services involved in processing, sending and storing messages. The contact form also sends a copy to the address provided by the visitor.

The email received in Sales is the record of your request. The website application processes the data for delivery and does not maintain a request database or a local queue containing requests.

We retain emails for as long as needed to respond or arrange participation, then delete them unless retention is legally required. The organisers manage this deletion in the mailbox; the website does not perform it automatically.

Security

To limit abusive submissions, the website processes the IP address and stores a protected identifier derived from it, together with request times. This control serves the legitimate interest of protecting the forms’ operation. The IP address is also included in the technical information of the email sent to the organisers. These technical records are separate from the email record of your request.

The counters use a 24-hour window. Older records are removed when the control is updated by a later request; without new requests that pass this control, they may remain until that cleanup. The IP address included in the email follows that email’s retention criterion.

Your rights

You can request access to, correction or deletion of your data and, where provided by law, restriction, objection or portability through sales@challengecuptournaments.com. You can object to security processing on grounds relating to your particular situation. You can also lodge a complaint with the Portuguese data protection authority, Comissão Nacional de Proteção de Dados (CNPD), at www.cnpd.pt.